Privacy Policy

Information you give us

• Account details: your name and email address, and your agreement to these terms. We don't use passwords; you sign in with a link sent to your email.
• Household details: your household's name, an optional city or area (never a street address), the adults in it, and your children's first names and birth years.
• Your homeschool plans: the subjects you teach and the lessons you plan for each day, which child each lesson is for, notes and time you add, and when a lesson is checked off.
• Gatherings you create or join: the Gathering's name, description and settings, its Circles, members and their roles, and any answers you give when asking to join.
• What you share in Gatherings: posts, comments, messages, events and RSVPs, polls, photos and files, as those features become available.
• Invitations: the email address of each person invited and who invited them.
• Messages to us: anything you send us.

Information collected automatically

• Log and device information: IP address, browser and device type, pages requested, errors and timestamps, used to keep the Service running and secure.
• Cookies: only the cookies that keep you signed in. We don't use advertising or tracking cookies.

Gatherings is designed so that parents, not children, share their family's information.

• Children under 13 don't have accounts and can't sign in. We don't knowingly collect personal information directly from a child under 13.
• A parent or guardian may add a child to their household with only a first name and birth year. We don't ask for a child's last name, photo, email address, phone number or location.
• A child's first name and age are shown only to active members of the Gatherings their household belongs to, so families can find same-age friends and plan activities. Every parent or guardian in the household can see and edit its children's details.
• Teens aged 13 to 17 may use Gatherings only through an account a parent or guardian creates and supervises, when that feature is offered.
• Parents can review, change or delete their children's information at any time by writing to info@gatherings.school, and we'll respond promptly.

If you believe a child under 13 has given us information directly, contact us at info@gatherings.school and we'll delete it.

• To provide and secure Gatherings, including signing you in and applying each Gathering's membership, roles and privacy settings.
• To send service emails: sign-in links, invitations, and notices about your account or your Gatherings.
• To respond to your questions and requests.
• To prevent abuse, fraud and security incidents, to keep children safe, and to meet legal obligations.

Within your household. Your homeschool plans are seen only by the parents, guardians and teens in your household. They are never shown to your Gatherings or anyone else.

Within your Gatherings. Active members of a Gathering can see its families (household names, adults' names, children's first names and ages, and city or area), its Circles and what's shared with them. Families waiting for approval see only the Gathering's name until an Admin approves them. Owners and Admins can see pending requests and the answers people gave when asking to join.

Service providers that run Gatherings for us, under agreements to protect the information:

• Supabase: database, sign-in and file storage.
• Vercel: hosting and error logs.
• Resend: sending email.

Legal and safety reasons, when required by law, or to protect the rights, safety and property of our users (especially children), the public or Jenisan. Business transfers: if Jenisan is involved in a merger, acquisition or sale of assets, information may be transferred as part of it, and this policy will continue to apply.

We don't sell personal information or share it for advertising.

We keep your account and household while your account is active, and a Gathering's information while it exists. When your household leaves or is removed from a Gathering, its members no longer see your household. When an account, household or Gathering is deleted, we delete or anonymize its information within a reasonable period, except where we must keep it for legal or security reasons. Backups are kept for a limited time (currently 7 days) and then overwritten.

Data is encrypted in transit and at rest. Access is enforced in the database itself, so each person can reach only the Gatherings they actively belong to, within their role. Sign-in links expire and work once. No system is perfectly secure, so please tell us right away at info@gatherings.school if you suspect a problem.

• Parents and guardians can update the household's details and add, correct or remove children themselves on the My family page.
• You can ask us to delete your account or household, to remove your household from a Gathering, or for a copy of your information, by writing to info@gatherings.school. Settings to do these yourself in the app are on the way.
• Gathering Owners and Admins decide who belongs to their Gathering; ask them, or us, if you want your household removed from one.

Depending on where you live, you may have additional rights under laws such as the California Consumer Privacy Act or the GDPR. We'll respond to requests as those laws require, and we won't treat you differently for using them.

Information is stored and processed in the United States. If you use Gatherings from elsewhere, your information will be transferred to the US.

We may update this policy. If the changes are significant, we'll tell account holders by email or in the app before they take effect. The date at the top shows when it last changed.

Questions or requests about privacy, including about your children's information: info@gatherings.school. Jenisan, Inc., Arizona, USA.